You will need to download the Zoom software onto your device by following the link below and responding to the prompts to finalise the download;
Creating an Account
You will need to create a free account with Zoom by following the link below;
With a free account;
Most Recent Version
Some technical issues can be caused if Zoom has an update and you or your student are using an outdated version. You can check your version number by clicking on your account name and selecting 'About Zoom', or 'Check For Updates'. You can also check the version of Zoom online and install any updates by visiting this link;
Here are some additional tools you can access in the Zoom Help Centre to help you get started.
4. You can use mobile data to Hotspot your device. Data is usually fairly reliable, however unfortunately it can be expensive, so we recommend that you try all of the above options first!
Key Zoom Functions Summary
Zoom Meeting Invitation Summary
Using The Annotation Tools In Zoom
This is fairly straight forward! Once you are inside the whiteboard, you will see a black toolbar, on which you can select 'Draw'. You can change the tool you draw with (pen, highlighter, line, shape) inside the 'Draw' drop-down, and you can change the colour and thickness of your drawing tool in 'Format'.
Note that while the Meeting Host will see this black toolbar immediately when they share the whiteboard and be able to draw easily, your student will not usually see this on their screen (they will just see a blank white screen with your video in the corner). This will typically make the student confused and think that they can't write on the board. Direct the student to the drop-down menu on the top of the screen. The menu slides upwards to hide from view, so they will need to move their cursor to the top of the screen to activate the menu. In this menu they will need to select 'More options' and then 'Annotate', which will bring up a similar toolbar where they can pick 'Draw' and be able to fully participate in the session!
Remember if the student is unable to find this at all or can't draw for any other reason, you should do all of the writing / drawing for them (ask them to tell you exactly what to write on the whiteboard). The student should not try to write with their mouse or to use a pen and paper.
This is a very important tool which you will need to use (not available on iPads). The very rightmost icon on the toolbar is 'Save', which you will need to click every time you finish a question or a page of work. This will save a screenshot of the whiteboard or screen to your meeting folder (with the recording), and you will need to upload these slides and the recording to Google Drive for the student to use as a revision resource after each lesson. Student's usually prefer to look at the notes rather than re-watching entire videos, so make sure you have clicked 'Save' for every question or page of notes you do. Note that for iPads or other devices that may not have this option, you will need to take screenshots of the page an external tool (like a page-screenshot shortcut).
Erase / Clear Screen
If you need to erase a small part of the screen, use the 'Eraser' on the toolbar. If you need to clear everything from the screen, use the 'Clear' option. Note that the Meeting Host can erase and clear anything on the whiteboard, whereas your student will only be able to erase their own work and will not be able to erase any of the tutor's markings.
In most devices (except iPads and a few others) the student will be able to see the Tutor's/ Meeting Host's cursor on the screen, even when you aren't drawing. You can use this to gesture or point to things on the screen. However the Meeting Host will not be able to see the student's cursor.
Sometimes it is faster to type some notes up or copy-and-paste the text from an example question onto the whiteboard, which you can do with the 'Text' tool. The student will be able to see the letters come up as you type the text, but unfortunately this does not work the other way around. The tutor will not be able to see if the student is typing something, until after they finish typing and click out of the text-box. For this reason it's a bit more difficult if the student wants to type an answer, so you can ask them to hand-write it instead, tell you to type it for them or to speak out-loud as they are typing. The student is also usually unable to go back into a text-box to edit the text, but the tutor can do this by going to 'Select' and then clicking on the text on the screen.
Start New Page
If you finish a page of work, you can start a new blank page so you can go back to the previous work if necessary. To start a new page, go to the bottom right-hand-corner of the whiteboard, where you can click the new-page icon to create another blank page or toggle existing pages.
Select / Drag / Shrink
This is a useful tool if your student has very large handwriting and the page fills up before you can complete a question. Go to 'Select' and click-and-drag to cover the section of markings you want to re-size or move. You can then shrink these down and move them to a corner to get some more space for example. Be aware that this tool can be a bit fiddly!
Great Zoom forum explaining how to use each of the annotation tools for each operating system.
Setting up Multiple Screens
If you have one device that you wish to draw on (like a tablet), and another device such as a PC which you want to host the meeting with / have the video recording being done from, it is sometimes possible to do this (depending on which device you have). You can do this by installing a plugin found by going into 'Share', 'iPhone/iPad'. Please refer to the Zoom Help Centre instructions on how to do this; https://support.zoom.us/hc/en-us/articles/115005890803-iOS-Screen-Sharing
Alternative and Backup Whiteboards
Unfortunately there are some drawbacks to using only the Zoom whiteboard. While it is possible to copy-paste text, it is not possible copy and paste an image onto the whiteboard, so this can make it difficult if you wish to review a diagram or a graph with your student.